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Administrative Assistant

Home Careers Administrative Assistant
Submitted: April 3
Closing: May 1


Aryn Bergsven

Phone: 2187227574

Location Harbor City International School
332 West Michigan Street, Suite 300
Duluth, MN 55802
Categories Non-Licensed
Grades 9, 10, 11, 12
Health Insurance Included
Salary Range Commensurate with Experience
To Apply

To apply for this job, please contact the person listed.

Job Description

Harbor City International School is looking for candidates to fill the position of Administrative Assistant. This position is intended to support staff and student success at HCIS through organized, efficient, and detail oriented work to support school systems and compliance and foster open communication throughout the community.

The Administrative Assistant will do the following:

Weekly newsletter to community members
Social media management and marketing team member
Website maintenance
Internal communications coordination (announcements, monitors, calendars, bulletin boards, etc)

Data, Assessment and Reporting Coordinator:
Work with administrative staff to ensure school completes effective timely reports to authorizer, state and federal agencies
Support writing, editing and submitting official documents (Lease Aid, World’s Best Work Force, Annual Reports, etc.)
Grant writing support (Title Grants, American Indian Education Aid, etc.)

Substitute Teacher Coordinator:
Arrange substitutes and internal coverage (requires early morning coordination)
Maintain substitute teacher list and recruit substitute teachers
Receive sub requests
Log sick/PTO time

Maintain school records in compliance with Data Privacy laws
Manage student records transfers and data entry
Work closely with Student Support Specialist
Print and distribute Progress reports, schedules, etc.
Run reports using school student data programs, currently PowerSchool

Assist the Director:
Complete tasks as assigned to meet the needs of the school
Substitute for front office staff if needed.


Qualifications Required
High school graduate
Administrative assistance experience
Able to use and learn technical programs and data entry procedures
Organized, effective and efficient in work processes
Excellent verbal and written communication skills, basic graphic design skills
Reliable attendance and work quality

AA, BS or BA in communications, information technology or related fields.

Desired Qualities:
Fair and forthright in interpersonal communications
Even tempered when faced with situations that are frustrating, ambiguous, and high pressured
Familiar with school administration, regulations, and privacy laws

Institution Description

Harbor City International School is a college preparatory, public high school. We are a small community whose mission is to nurture a sense of belonging, insist upon academic excellence, and graduate global citizens who eagerly pursue knowledge and enrich their communities. We are located in downtown Duluth, MN and serve approximately 200 students in grades 9-12. HCIS is the leading public high school in the Duluth area according to Niche and US News and World Report.

Application Instructions/Comments

Salary commensurate with experience
Position is on salary, 12 months, health, dental, paid sick time included.
Start date flexible beginning Spring 2024, June 1 target start date

A complete application will include:
Letter of Introduction and intent
A current and complete resume
Three references or letters of recommendation
School transcripts

Additional supporting material may be requested of finalists for this position.

Send application materials to:
Aryn Bergsven ( and
Sarah Lindhal (
Subject line: Administrative Assistant Application

Or by mail to:
Harbor City International School
Attn: Sarah Lindahl
332 W Michigan St. Suite 300
Duluth MN 55802
phone: 218-722-7574 x467

Authorizer is Volunteers of America phone (612)-270-1998.

To apply for this job, please contact the person listed.

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