Business Manager Part-Time

Job Description

Job Title: Business Manager, Career Pathways Public Charter Secondary School
Job type: Part Time, 0.5 FTE
Expected hours: 15 to 25 hours per week
Salary range: $23.00 to $30.00 per hour (depending upon training, education, and experience)
Benefits: Available
Reports to: Executive Director
Start: June 1, 2025

SUMMARY: The purpose of the Business Manager is to ensure the district has accurate financial records including accounts payable, budgeting, payroll, and grant management. The Business Manager works in partnership with the Executive Director and our EdFinMN Finance Manager to maintain accurate records, on time reporting, reimbursements, and payments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Collect and maintain employee information (e.g., I-9, W-4, payroll forms, benefits).
Manage vendor relationships, including invoices and contracts
Manage business office policies and accounting processes.
Maintain staff roster and substitute records.
Manage cash, cash box, and bank deposits.
Oversee onboarding and timesheet reporting.
Participate in audits, budgeting, and committee meetings.
Prepare finance-related reports.
Proofread invoice submissions before Executive Director approval.
Provide financial oversight and monitor accounting-related items.
Record minutes at school board meetings.
Serve as the main contact for financial services provider EdFinMN.
Manage reimbursements and organize credit card receipts.
Other miscellaneous human resources, finance and business office duties as may be assigned or requested by the Executive Director

OTHER DUTIES AND RESPONSIBILITIES
Keep supervisor informed of known actions, written or verbal, which may affect the ability to successfully perform assignments or adversely affect District operations.
Provide other support whether apparent, required or needed.
Complete additional projects as developed and assigned by your supervisor or management.
Regular and reliable attendance.
Available to work some night meetings, events, conferences, and school board.

Qualifications

CORE COMPETENCIES
Communication: Speak clearly and persuasively in positive or negative situations; listen and get clarification. Present and interpret numerical data and written information effectively.
Confidentiality: Ability to exercise discretion and sound judgment in handling sensitive and confidential information. Recognize the importance of maintaining confidentiality and act accordingly. Ability to handle sensitive information discreetly in both written and verbal communication. Demonstrate integrity and ethical behavior in handling confidential information.
Interpersonal: Treat people with respect. Maintain confidentiality. Develop and maintain constructive and cooperative working relationships with others. Ask for and offers help when needed.
Leadership: Exhibits confidence in self and others. Inspires respect, trust and motivates others to perform well and fulfill vision. Accepts feedback from others. Gives appropriate recognition to others. Displays optimism.
Time Management: Prioritize and plan work activities. Use time efficiently. Arrive punctually each workday, complete assigned tasks within required time frame.
Work: Include appropriate people in decision-making process. Demonstrate attention to detail, accuracy and thoroughness. Adapt to changes, delays, or unexpected events in the work environment. Support cost saving measures.

REQUIRED QUALIFICATIONS
Formal Education and Experience Requirement: Associate degree (A.A.) or equivalent from two-year College or Technical School; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
Knowledge: 2+ years administrative/clerical experience.
Technical Skills: Proficiency in spreadsheets and public school finance. Experience with Google Sheets, Microsoft Excel, and student management systems.

PREFERED QUALIFICATIONS
Formal Education and Experience Requirement: Bachelor’s degree in Business, Communications, Finance, or Accounting; or, equivalent experience related to accounting, payroll, accounts payable and/or business office operations. Successful experience in a similar school or nonprofit position. Multi-lingual. Website management experience or training.
Knowledge: Knowledge of best practices and legal requirements associated with business office operations.
Technical Skills: Experience with Accounts Payable and Payroll. Headrush and JMC experience or training. MARSS/EdFi Reporting experience or training. Proficiency in SmartER or similar accounting and/or payroll software.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
This is a sedentary, in person, typical school office setting position. Filing and light lifting is required. Ability to communicate clearly in English is required.

Institution Description

ABOUT OUR SCHOOL
Career Pathways works to include underserved and disenfranchised students who do not achieve well in traditional settings, but who will flourish in this unique multi-age/multi-graded environment which promotes application of learning. Research shows that all students learn better when they experience the real-life responsibilities of the job. To learn more about our school and our goals, please visit our website: http://www.cpathmn.org/

Application Instructions/Comments

TO APPLY
Please send a cover letter, resume, contact information of three references to office@cpathmn.org. Include ”Business Manager” as the subject of your email application. Incomplete application submissions cannot be considered.

Disclaimer: This job description reflects the district’s assignment of essential functions; and nothing in this herein restricts the district’s right to assign or reassign duties and responsibilities to this job at any time: it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.